BOARD OF
Wednesday, January 19, 2011
320 Robert S.
Kerr, Room 103
1. Call to order.
2. Notice of the meeting was posted Friday, January 14, 2011.
3. Prayer and Pledge of Allegiance.
4.
Approve the minutes
of the meeting of Wednesday, January 12, 2011, prepared by the
5. Discussion and possible action to
approve the revision
of agenda item No. 6 which appeared on the January 12, 2011,
BOCC agenda. This revision is due
to scrivener s errors and omission of proclaiming January 12, 2011, Ashley Hyde
Day. Requested by
The
following items, No. 6 through 13, are Consent Items and are routine in nature:
6. Approve Workers Compensation claim payments from Consolidated Benefits Resources in the amount of $18,987.67 for period ending January 11, 2011, pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
7. Approve Employee Benefit Trust Warrant No. 517309 through 517887 for Oklahoma County in the amount of $237,987.54 pending notification of encumbrance to Donna Lovelace, County Treasurer's Office. (Document Received)
8. Receive Monthly Report of Fees for the month of December, 2010. (Document Received)
Planning Commission Inspection Fee Fund $ 36,189.16
Planning Commission State Building Code Fund $ 5,115.65
Planning Commission Fee Fund Report $ 14,342.45
Election Board $ 13,809.43
Comm/Culvert Pipe Sales Fund 8206 $ 2,563.43
9N Restitution $23,345.19
9J Restitution $ 3,047.73
JJC Emergency $ 1,896.26
Sheriff Fees $ 104,682.57
Sheriff Incarceration Fees $ 2,382.02
Law Library Fees $ 35,424.62
Revolving Fund Fees $ 37,211.65
Drug Court User Fees $ 4,126.12
Court
Fund Bank of Oklahoma Revolving
Beginning Balance $1,519,360.78 $ 1,018,341.44
Deposits & Canceled Vouchers $1,106,193.66 $ 39,366.74
Disbursements $ 488,881.10 $ 18,953.53
Ending Balance $2,136,673.34 $ 1,038,754.65
9. Receive Depository
Fund Accounts Summary for the month of December, 2010. Requested by Forrest
Butch
10. Receive the following litigation:
Case No. CJ-2009-2388 Bankruptcy
Case No. CJ-2011-47 Judgement
Case No. CJ-2011-59 Judgement
Case No. CJ-2010-5687 Sheriff s Sale
Case No. CIV-11-1-D Judgement
Case No. CJ-2011-197 Foreclosure
Case No. TC-2011-001-Tort Claim
11. Discussion and possible action for
approval of Tin Horn Sale to be installed by
1-2010-102 $100.60
12. Discussion and possible action for approval of Transfer of Inventory Receipt No. T-1-11, transferring inventory from Emergency Management to Oklahoma County Highway District No. 1. Requested by David Barnes, Director. (Documents Received)
One (1) Kubota Tractor, old c/n SP304-00001, new c/n DA304-00115, s/n 10097, model #L4150 acquired 5-8-86, from Sooner Kubota, 500 NW 27th, Moore, OK 73160, for $8,940.00.
One (1) DOO Bob 6 Brush Cutter, old c/n SP333-00001, new c/n DA333-00151, acquired 5-8-86, from Beach Tractor, 10301 SE 10th St., Midwest City, OK 73130 for $1,100.00.
13. Discussion and possible action for approval of Resolution No. __________ disposing of equipment from the inventory of Metro Parking. These items are broken or obsolete, and are not worth repairing or refurbishing, and with the requested disposal will be traded for a new copier in accordance with the provisions set forth in Title 19 Section 421. Requested by Lynn Lerret, Director, Metro Parking. (Documents Received)
One
(1) Sharp Copier with feeder, c/n
MP213-00005, model no. SF2214 acquired February 2, 2004, from Ikon, 280 Quadrum Dr.,
End
of Consent Docket
County Clerk
14. Discussion and possible action to receive certified copy of Abstractor s Bond from Old Republic Title Company of Oklahoma, in the amount of $100,000.00 beginning on January 1, 2011, and ending January 1, 2012. Requested by Carolynn Caudill, Oklahoma County Clerk, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
District
Attorney
15. Discussion and possible action to approve a modified contract agreement with Richard N. Mann for legal representation for Sheriff John Whetsel, individually, and in his official capacity, and Jack Herron, individually, and in his official capacity as Jail Administrator for Oklahoma County Detention Center, in the defense of the lawsuit Hutton vs. John Whetsel, individually, and in his capacity as Sheriff of Oklahoma County and Jack Herron, individually, and in his official capacity as Jail Administrator, Case Number CIV-10-1410 M. Requested by James B. Robertson, Assistant District Attorney. (Document Received)
16. Discussion and possible action to approve terms of representation of Sheriff Whetsel, in his individual capacity, by Richard N. Mann, Attorney At Law, pertaining to Oklahoma County District Court Case Dionne A. McKinney vs. John Whetsel, ET AL., CJ-2007-586. Requested by John M. Jacobsen, Assistant District Attorney. (Documents Received)
District No. 3
17. Discussion and possible action to approve Resolution No. _______ determining that a certain structure is dilapidated and should be torn down and removed and if the structure is to be torn down and removed, further discussion and determination for commencement and completion of the work. The structure at issue is owned by Victor E. and Joan W. Paulos, Paulos Family LLC ET AL. The legal description of real property is as follows: The Southwest Quarter (SW/4) of Section 15, Township 14 North, Range 4 West, less and except 2 acres located in the Southeast corner, dedicated as the Whisler Family Cemetery, Oklahoma County, Oklahoma, AKA Rosie s Deer Creek General Store and Bar-B-Q.
The Board of County Commissioners has the authority to make this determination pursuant to 19 O.S. 360. Dilapidated building means a structure which through neglect or injury lacks necessary repairs or otherwise is in a state of decay or partial ruin to such an extent that said structure is a hazard to the health, safety or welfare of the general public or creates a fire hazard which is dangerous to other property. Requested by Ray Vaughn, County Commissioner, District No. 3, and approved as to form and legality by Gretchen Crawford, Assistant District Attorney. (Document Received)
18. Discussion
and possible action to approve Notice
of Dilapidation and Lien for property owned by Victor E. and Joan W. Paulos, Paulos Family LLC ET AL. The
legal description of real property is as follows: The Southwest Quarter (SW/4)
of Section 15, Township 14 North, Range 4 West, less and except 2 acres located
in the Southeast corner, dedicated as the Whisler
Family Cemetery, Oklahoma County, Oklahoma, AKA Rosie s Deer Creek General
Store and Bar-B-Q, according to the recorded plat thereof. Pursuant to 19 O.S. 360 the notice of Dilapidation
and Lien shall be filed with the
Engineering
19. Discussion and possible action for approval of Resolution No. ________ amending Resolution No. 188-10 requesting assistance to purchase equipment through the County Road Machinery and Equipment Revolving Fund at ODOT. Requested by Stacey Trumbo, PE, County Engineer. (Document Received)
20. Discussion and possible action for approval of purchase contract between ODOT and Oklahoma County for purchase of a fuel truck through the County Road Machinery and Equipment Revolving Fund at ODOT for use by District No. 3, not to exceed $56,000.00. Monthly payments shall be made to ODOT by District No. 3. Requested by Stacey Trumbo, PE, County Engineer, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
Facilities
Management
21. Discussion and possible action for approval of the following Change Order No. 7, to Oklahoma County 2-2005-M, Infrastructure Improvements to the Oklahoma County Courthouse. Requested by Mark Stephens, Property Manager, and has been approved as to form and legality by John Jacobsen, Assistant District Attorney. (Document Received)
Juvenile Bureau
22. Discussion and possible action for approval of reaccreditation contractual agreement between the American Correctional Association and the Oklahoma County Juvenile Detention Center, located at 5905 N. Classen Court, Oklahoma City, Oklahoma, 73118. The American Correctional Association will conduct an audit in May, 2011. The fee for reaccreditation is $15,000.00. Half payment shall be payable within 30 days from the commencement of the contract. Half payment shall be due 30 days after completion of the audit. Requisition No. 11104921 in the amount of $7,500.00 has been made out to American Correctional Association, from General Fund/Juvenile Justice/ Professional Services Other (1001/5200/54455), contingent upon encumbrance of funds. Requisition No. 11104922 in the amount of $7,500.00 has been made out to American Correctional Association, from General Fund / Juvenile Justice / Professional Services Other (1001/5200/54455), contingent upon encumbrance of funds. Requested by Lawrence Hicks, Director, Juvenile Bureau, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Document Received)
Sheriff
23. Discussion and possible action to approve construction contract between Oklahoma Vista Fire Sprinklers, Inc. and Oklahoma County for Project No. E-2011-A., for modifications to the existing fire sprinkler system at the Oklahoma County Jail, not to exceed $12,400.00. Requisition No. 11105011 has been issued to Oklahoma Vista Fire Sprinklers, Inc., in the amount of $12,400.00 from Sheriff Special Revenue Fund/Facilities Maintenance/ Building & Grounds-Fixtures Perm (1161/5108/55050), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
24. Discussion and possible action to approve an agreement between American Correctional Association (ACA), and Oklahoma County for the preparation, planning and activating of ACA certification for the Oklahoma County Detention Center. Requisition No. 11105071 has been issued to American Correctional Association, ACA, in the amount of $7,500.00 from Sheriff Special Revenue Fund/Commissary /Professional Services Other (1161/5111/54455), contingent upon encumbrance of funds. Requested by John Whetsel, Oklahoma County Sheriff, and approved as to form and legality by John M. Jacobsen, Assistant District Attorney. (Documents Received)
Recurring
Agenda Items:
25. Approve
all claims,
list available for inspection in the office of the
26. Discussion
and possible action to approve Resolution
No. __________ approving Blanket Purchase Orders as submitted by each
department, list available for inspection in the office of the
27. Citizen participation: Any citizen wishing to address the Board of County Commissioners may do so at this time.
28. Commissioners Comments/General Remarks:
29. New business: In accordance with the Open Meeting Act, Title 25 O.S. 311.A.9, new business is defined as any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
30. Executive Session for the purpose of discussing the following:
a. Pursuant to Title 25 O.S. 307(B) (4) for confidential communications with Board s Attorney to discuss David White/Christopher Beckman vs. Board of County Commissioners CIV-08-1076, and travel expenses related to deposition of William Hathorn, Defendant.
31. Action regarding communications with Board s Attorney regarding David White/Christopher Beckman vs. Board of County Commissioners CIV-08-1076, and travel expenses related to deposition of William Hathorn, Defendant.
32. Adjourn at __________ until 9:00 a.m., January 26, 2011.
NAME OF PERSON REPORTING: Carolynn Caudill,
TITLE: SECRETARY TO:
Board of
SIGNATURE: Carolynn
Caudill, by:
County Clerk Deputy and Director of Clerks of the Board